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Instructions for authors

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  • Instructions for authors

  • Enacted December 8, 2006
  • Revised March 16, 2015

Asian Spine Journal (Asian Spine J), the official journal of the Asia Pacific Spine Society (APSS), Middle East Spine Society (MESS), Association of Spine Surgeons of India (ASSI), Taiwan Spine Society (TWSS), and Korean Society of Spine Surgery (KSSS), is an international, open-access, peer-reviewed journal which publishes articles related to basic and clinical researches of all spine fields bimonthly in end of February, April, June, August, October, and December.
The journal aims to promote communications among spine surgeons especially in Asian countries regarding spine problems and to provide Asian spine surgeons more opportunities to publish their works in international journal. All manuscripts should be creative, informative, and useful for the diagnosis and treatment of spine problems. Manuscripts regarding disease and treatment which shows more characteristic features in Asian people would be preferable. Every researcher who has interested in the aims and scope of Asian Spine Journal is encouraged to submit the papers from all over the world.
Manuscripts for submission to Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals (http//www.icmje.org), if not otherwise described below.

Table of Contents

RESEARCH AND PUBLICATION ETHICS

For the policies on the research and publication ethics not stated in these instructions, Guidelines on Good Publication (http://publicationethics.org/resources/guidelines) or Good Publication Practice Guidelines for Medical Journals (http://kamje.or.kr/intro.php?body=publishing_ethics) can be applied.

Conflict-of-Interest Statement
All authors must disclose any conflict of interest they may have with an institution or product that is mentioned in the manuscript and/or is important to the outcome of the study. Authors should also disclose any conflict of interest with products that compete with those mentioned in the manuscript. All grants and/or research funding must state the full name of the donor and include the grant number(s).
Authorship and Author’s Responsibility
Each author must affirm that they participated in and contributed sufficiently to the work to take public responsibility for the following: (1) the conception and design, (2) data acquisition, (3) analysis of data, (4) drafting of the manuscript, (5) critical revision, (6) obtaining funding, (7) administrative support, or (8) supervision. The role of each author should be addressed in the title page.
The corresponding author takes primary responsibility for communication with the journal during the manuscript submission, peer review, and publication process, and typically ensures that all the journal’s administrative requirements, such as providing details of authorship, ethics committee approval, clinical trial registration documentation, and gathering conflict of interest forms and statements, are properly completed, although these duties may be delegated to one or more coauthors. The corresponding author should be available throughout the submission and peer review process to respond to editorial queries in a timely way, and should be available after publication to respond to critiques of the work and cooperate with any requests from the journal for data or additional information should questions about the paper arise after publication.
Authors are responsible for the whole content of each article. Co-authorship should be based on the following 4 criteria: 1) Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; 2) Drafting the work or revising it critically for important intellectual content; 3) Final approval of the version to be published; and 4) Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.
If any persons who do not meet above four criteria, they may be placed as contributors in Acknowledgments section. Description of co-first authors or co-corresponding authors is also accepted if corresponding author believes that their roles are equally contributed.
Originality and Duplicate Publication
All submitted manuscripts should be original and should not be under consideration by other scientific journals for publication at the same time. No part of the accepted manuscript should be duplicated in any other scientific journal without the permission of the Editorial Board. If duplicate publication related to the papers of this journal is detected, the authors will be announced in the journal, their institutes will be informed, and the authors will be penalized.
Secondary Publication
It is possible to republish manuscripts if the manuscripts satisfy the conditions of secondary publication of the Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals (http://www.icmje.org/recommendations/browse/publishing-and-editorial-issues/overlapping-publications.html#three).
Registration of Clinical Trial Research
Any research that deals with a clinical trial should be registered with a primary national clinical trial registration site such as Korea Clinical Research Information Service (CRiS, http://cris.nih.go.kr), other primary national registry sites accredited by World Health Organization (http://www.who.int/ictrp/network/primary/en/) or ClinicalTrial.gov (http://clinicaltrial.gov/), a service of the US National Institutes of Health.
Statement of Informed Consent
Copies of written informed consent and Institutional Review Board (IRB) approval for clinical research should be kept. If necessary, the editor or reviewers may request copies of these documents to resolve questions about IRB approval and study conduct.
Statement of Human and Animal Rights
Clinical research should be done in accordance of the Ethical Principles for Medical Research Involving Human Subjects, outlined in the Helsinki Declaration of 1975 (revised 2013, http://www.wma.net/en/30publications/10policies/b3). Clinical studies that do not meet the Helsinki Declaration will not be considered for publication. Human subjects should not be identifiable, such that patients’ names, initials, hospital numbers, dates of birth, or other protected healthcare information should not be disclosed. For animal subjects, research should be performed based on the National or Institutional Guide for the Care and Use of Laboratory Animals, and the ethical treatment of all experimental animals should be maintained.
Process to Manage the Research and Publication Misconduct
When the Journal faces suspected cases of research and publication misconduct such as duplicate publication, plagiarism, fraudulent or fabricated data, changes in authorship, undisclosed conflict of interest, ethical problem with a submitted manuscript, a reviewer who has appropriated an author’s idea or data, complaints against editors, and etc., the resolving process will be followed by flowchart provided by the Committee on Publication Ethics (http://publicationethics.org/resources/flowcharts). The discussion and decision on the suspected cases are done by Editorial Board.
Editorial Responsibilities
Editorial board will continuously work for monitoring/ safeguarding publication ethics: guidelines for retracting articles; maintenance of the integrity of the academic record; preclusion of business needs from compromising intellectual and ethical standard; publishing corrections, clarifications, retractions and apologies when needed; no plagiarism, no fraudulent data. Editorial board checks manuscripts to confirm the originality of text through CrossCheck. If the value of similarity index is unexpectedly high, it will be screened more precisely on plagiarism or duplicate publication.
Editors are always keeping following responsibilities: responsibility and authority to rejected/accept article; no conflict of interest respect to articles they reject/accept; acceptance of a paper when reasonably certain; promoting publication of correction or retraction when errors are found; preservation of anonymity of reviewers.

PUBLICATION TYPES, QUALIFICATION FOR AUTHORS LANGUAGE

Asian Spine Journal focuses on clinical and experimental studies, reviews, case reports, technical notes, letters to the editor, editorials, and announcements. Any physicians or researchers throughout the world can submit a manuscript if the scope of the manuscript is appropriate. Manuscripts should be submitted in English. Medical terminology should be written based on the most recent edition of Dorland’s Illustrated Medical Dictionary.

PEER REVIEW PROCESS

Manuscripts are sent to two editorial member and one outside reviewers. The Editor-in-Chief will make the final decision regarding the acceptance of a peer-reviewed paper. The time between receipt of a submitted manuscript and the decision regarding its publication is an average of six weeks, but it can be longer.

COPYRIGHTS

Copyrights of all published materials are owned by the Korean Society of Spine Surgery. This is an Open Access article distributed under the terms of the Creative Commons Attribution Non-Commercial License (http://creativecommons.org/licenses/by-nc/3.0/) which permits unrestricted non-commercial use, distribution, and reproduction in any medium, provided the original work is properly cited.

Copyright Transfer

All authors must sign the Transfer of Copyright Agreement when they submit their manuscript. This form is available at our website on the submission page, and authors must click the form online in “Accept the Copyright Transfer Agreement” (Main Menu > Author Center > New Submissions > Submit New Manuscript). Materials appearing in the Journal are covered by copyright. Written permission is needed to reprint anything that appears in its pages. The authors are responsible for obtaining permission from the copyright holder to reprint in Asian Spine Journal any previously published material.

MANUSCRIPT PREPARATION

All manuscripts must meet the following basic requirements to be eligible for review by the Journal. Any manuscript that does not conform to the following requirements will be considered inappropriate and may be returned.

Basic Requirements
All manuscripts should be written in English and submitted as MS Word files. Manuscripts must be formatted for standard 21×28 cm (8½×11 inch) paper with at least a 2.5 cm (1 inch) margin on all sides. The text should be typed in 10-point, Arial, Times New Roman or Courier font and double-spaced. Pages should be consecutively numbered, with the abstract page as page 1. If long-term follow-up is needed, given the scope of the study, follow-up of less than one year is usually unacceptable and more than two years is preferable. All measurements in the manuscript should be presented in SI units except for those of angular measurement, which should be presented in degrees rather than radians.

ELECTRONIC SUBMISSION OF MANUSCRIPT

Manuscript submission and tracking is available only through our website http://www.asianspinejournal.org or https://mc04.manuscriptcentral.com/asianspinejournal. For assistance, please contact us via e-mail (spinepjb@catholic.ac.kr), telephone (+82-31-820-3578, 3066), or fax (+82-31-847-3671).

ORIGINAL ARTICLES

Manuscripts should not exceed 4,000 words, including the title page, structured abstract, text, and references, but not including tables and figure legends and should not include more than a total of eight figures or tables. When the author(s) upload their manuscript via online submission system, the following three main components are required: 1) title page, 2) main document, and 3) figures (if any). Main document should orderly include full title of manuscript without author(s)’ information, structured abstract, key words, text, references, tables, and figure legends.

Title Page
The title page should be composed of the following components in this order:
  • - Full title of manuscript.
  • - Names of authors and address of institutions where the study was performed. If authors are at different institutions, first present the institutions where most of the work was carried out, and indicate individual departments or institutions by inserting superscript Arabic numerals immediately after the author’s name, and the same superscript numerals in front of the appropriate institution.
  • - The role of each author should be addressed in the title page.
  • - Running head.
  • - The name, institutional address, telephone, fax number, and e-mail address of the corresponding author as well as acknowledgement(s) of funding, grant, or any technical support should be placed in the lower portion of the title page.
  • - Open Researchers and Contributors ID (ORCID) of all authors could be provided, that can be registered and obtained from: http://orcid.org/.
Abstract
  • - The structured abstract should contain a maximum of 300 words and consist of six sections, with headings (in this order): Study Design, Purpose, Overview of Literature, Methods, Results, and Conclusions.
  • - Specific numerical data should be presented under Results.
  • - Up to 5 keywords should be given and should be listed in the following order: anatomical name, diagnosis, and treatment, for example: Thoracolumbar spine; Tuberculous spondylitis; Pedicle screw; Titanium mesh cage, for a paper entitled, “Safety and Efficacy of Pedicle Screw and Titanium Mesh Cage in the Treatment of Tuberculous Spondylitis of the Thoracolumbar Spine.” Authors are recommended to use the MeSH database (http://www.nlm.nih.gov/mesh/) to find medical subject heading terms.
  • - Abbreviations should be minimized. When necessary, spell out the full term the first time it appears, add the abbreviation in parentheses, and use the abbreviation thereafter. References are not allowed in the abstract.
Text
The text, or body, of the manuscript should be divided into 5 sections: Introduction, Materials and Methods, Results, Discussion, and Conclusions.
  • - Introduction. State the background or problem that led to the initiation of the study. Lead systematically to the hypothesis of the study and finally, to a restatement of the study objectives, which should match that in the abstract. Do not include conclusions in the Introduction.
  • - Materials and Methods. Institutional Review Board (IRB) approval, when applicable, must be stated. Describe the study design (prospective or retrospective, inclusion and exclusion criteria, duration of the study) and the study population (demographics, length of follow-up). Explanations of the experimental methods should be concise, yet enable replication by a qualified investigator.
  • - Results. Include detailed reports on the data obtained during the study. All data in the text must be presented in a consistent manner throughout the manuscript.
  • - Discussion. Data should be interpreted to demonstrate whether they affirm or refute the original hypothesis. Discuss elements related to the purpose of the study and present the rationales that support the conclusion drawn by referring to relevant literature. Care should be taken to avoid information obtained from books, historical facts, and irrelevant information. A discussion of study weaknesses and limitations should be included.
  • - Conclusions. Conclusions derived from the results should be described in one to two sentences and must match the study objectives.
References
References must be numbered consecutively in order of first appearance in the text and should be given in a separate double-spaced list. The number of references is limited to 30 for original articles. References only of published work should be used. Reference citations in the text should be identified by numbers in square brackets.
Some examples:
  • - Negotiation research spans many disciplines [1].
  • - This result was later contradicted by Cho [2], Kim and Lee [3], and Choi et al. [4].
  • - This effect has been widely studied [3-6,8].
  •   The abbreviations for the journals in references must conform to those of the NLM Catalog: Journals Referenced in the NCBI Database (http://www.ncbi.nlm.nih.gov/nlmcatalog/journals). List names of all authors when six or fewer. When seven or more, list only the first three names, followed by “et al.”
  •   The description of the journal reference follows the description below. Otherwise, it follows the Citing Medicine: The NLM Style Guide for Authors, Editors, and Publishers (http://www.ncbi.nlm.nih.gov/books/NBK7256/).
Journal articles:
  • 1. Ahn DK, Lee S, Moon SH, Boo KH, Chang BK, Lee JI. Ossification of the ligamentum flavum. Asian Spine J 2014;8:89-96.
  • 2. Ushida T, Yokoyama T, Kishida Y, et al. Incidence and risk factors of postoperative delirium in cervical spine surgery. Spine (Phila Pa 1976) 2009; 34:2500-4.
  • 3. Druschel C, Schaser KD, Schwab JM. Current practice of methylprednisolone administration for acute spinal cord injury in Germany: a national survey. Spine (Phila Pa 1976) 2013 Feb 26 [Epub]. http://dx.doi.org/10.1097/BRS.0b013e31828e4dce.
Entire book:
  • 4. Rothman RH, Simeone FA. The spine. 5th ed. Philadelphia: Saunders Elsevier; 2006.
Part of a book:
  • 5. Hall JE, Millis MB, Snyder BD. Short segment anterior instrumentation for thoracolumbar scoliosis. In: Bridwell KH, Dewald RL, editors. The textbook of spinal surgery. 2nd ed. Philadelphia: Lippincott-Raven; 1997. p.665-74.
Online sources:
  • 6. National Cancer Information Center. Cancer incidence [Internet]. Goyang (KR): National Cancer Information Center; c2012 [cited 2014 Mar 20]. Available from: http://www.cancer.go.kr/.
Tables
  • - Each table should be submitted as a separate file such as Table 1.doc(x), Table 2.xls(x). Tables should be numbered sequentially with Arabic numerals and given a short, descriptive heading. Use capital letters for the first letter, then use small letters.
  • - Tables should be numbered in the order in which they are mentioned in the text, and all tables must be referred to somewhere in the text.
  • - If an abbreviation is used in a table, it should be defined in a footnote below the table. The symbols should be used in the following order: a), b), c) ... as superscript. Each symbol must be defined in a footnote.
  • - Tables should be understandable and self-explanatory, without reference to the text. Also, tables must not duplicate information already given in the text.
Figure Legends
Each figure should have a brief, double-spaced legend on a separate page after the references.
Figures
  • - Each figure should be prepared in a separate file (e.g., Fig. 1.jpg or Fig. 2A.jpg). Photographs, charts, and diagrams are all to be referred to as Figure(s) and should be numbered consecutively in the order in which they are mentioned in the text (e.g., Fig. 1). The name of an image file should match the figure number, such as Fig.1.eps. If a figure contains two or more photographs, they should be assigned an Arabic numeral followed by letters in the English alphabet (e.g., Fig. 1A, Fig. 1B, C). Do not embed images into the text file.
  • - Colored illustrations may be accepted if essential, but the authors will bear the cost of printing.
  • - Submit illustrations online in JPG, GIF, or PPT format. If a manuscript is accepted for publication, the journal will request high-quality figures in TIFF or EPS format. Color and grayscale images, such as radiography, must have a minimum resolution of 600 dpi, and line-art drawings must have a minimum resolution of 1200 dpi. Papers containing unclear photographic prints may be rejected.
  • - Staining techniques used should be described. Photomicrographs with no inset scale should have the magnification of the print in the legend.
  • - Any illustrations previously published should be accompanied by the written consent of the copyright holder (author or publisher), and such permission should be stated in the legend.
  • - All abbreviations appearing in the figures should be defined in the caption for each respective figure. Abbreviations appearing only in the figure caption must be defined at first use.

REVIEW ARTICLES

Review articles should focus on a specific topic. Publication of these articles will be decided upon by the Editorial Board. Review articles should have a format that includes an abstract, introduction, body text, discussion, and a conclusion (or summary). The abstract must be written as one unstructured paragraph.

CASE REPORTS OR TECHNICAL NOTES

Case reports and technical notes should be no longer than 1,500 words. Case reports or technical notes require the body of the manuscript to be divided into 4 sections: Abstract, Introduction, Case Report(s) or Technical Notes, and Discussion. The Abstract should not exceed 150 words, and must be written as one unstructured paragraph. In the Introduction, the reason for reporting the case or techniques should be stated in a clear and cohesive manner. The Case Report or Technical Note section should include relevant elements, such as patient history and treatment, or technical descriptions. Discussion should focus on the case or techniques and pertinent literature.

LETTERS TO THE EDITOR

Letters to Asian Spine Journal accepted and edited at the Editor’s discretion will be published. Letters should reference the title and authors of the article they are in response to and should be no longer than 500 words with no more than 10 references. Letters to the Editor will be sent to the article authors for response. It is the Editor-in-Chief’s final decision on whether Letters to the Editor and the response are published.

REVISED MANUSCRIPTS

When the Editor-in-Chief requests that a manuscript be revised and resubmitted, the same guidelines outlined for the preparation of the original manuscript should be followed. All resubmitted manuscripts must be accompanied by a Response to decision letter. The Response to decision letter must include a list of all revisions related to suggestions in the review materials provided by the editorial office. In instances where the author(s) choose not to make recommended revisions/changes, specific rationales and justifications must be provided in the Response to decision letter.

PROOFS AND REPRINTS

The corresponding author will receive page proofs for final checking, which should be corrected and returned within 48 hours. The authors must carefully check proofs to see that all errors are corrected and queries from editors answered. Keep a copy for your records. Authors may order reprints from the publisher at the time of printing using the order form provided. Orders submitted after the issue is printed are subject to considerably higher prices.

PAGE CHARGES

There is no charge of the cost of publication including color printing.



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Department of Orthopedic Surgery, Uijeongbu St. Mary’s Hospital, College of Medicine, The Catholic University of Korea,
271 Cheonbo-ro, Uijeongbu 11765, Korea
Tel: +82-31-820-3578    Fax: +82-31-847-3671    E-mail: spinepjb@catholic.ac.kr                

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